Executive, Purchasing Administration | Colombo, LK

  • Full Time
  • Colombo

Website London Stock Exchange Group

Role Profile

This role is responsible for supporting the group through the purchasing, supplier & insurance administration process, including supporting users with purchases through Purchase & Travel Cards and Purchase Requisitions. The role also provides support to the vendor management process and ensures due diligence is followed in relation to purchases, the role also supports the administration of the supplier database in Oracle. The role will also support reporting and follow up across group users to ensure group wide compliance with associated process, procedures and operational controls. This role will also support the administration of the insurance process.

Key Responsibilities

The selected candidate will have ownership for:

Purchasing Card Processing
• Receiving approved/validated requests from the business to pay suppliers via a web form / case management solution (to include invoice or proforma)
• Contacting the supplier and paying for goods and/or services
• Creating virtual cards on bank portal for payments.
• Confirming payment made to business
• Creating the monthly schedule that tracks the spend of each card including associated accounting, tax, monthly journal uploads, reconciliations, fraud checks and audits
• Monitoring and reconciling cards assigned to business owners (where applicable)
• Reporting Spend analytics including category analysis, supplier spend and one of MI requests
• Administration of the Purchasing Card supplier tools
• Working within the SLA’s / KPIs agreed Group Travel Card Payment Reconciliation
• Reconciling monthly travel and credit card statements and settlement of outstanding
• Handling monthly journal uploads for travel cost, liaising with financial reporting team and cash management team
• Handling queries and discrepancies of travel cost with group travel team
• Preparing manual payments and liaising with bank to allocate payments in a timely manner.
• Updating weekly user lists and pick lists. Purchase Orders
• Supports the groups Purchase Order process by providing support to business users in the requisition and administration of the Purchase Order process
• Support wider the finance teams where volumes are high/resolution complex to ensure group KPI targets and management reporting deadlines are met
• Ad hoc reporting and requests from Group and/or local finance as required including compliance reporting to the business Insurance Administration
• Handling Purchase requestion and Purchase Order processing for insurance payments
• Handling insurance certificate request process
• New supplier/vendor onboarding process.
• Tracking invoice payments & handling premium allocation, tax to be paid, and handling discrepancies Suppliers
• Management of the Preferred Supplier List
• Management of Supplier categorisation (PO, exempt etc)
• Management of UDF (user defined fields) to enhance category reporting
• Review of Suppliers to be inactivated
• Closing/amending purchase orders Candidate Profile

The ideal candidate should possess the following:
• Pursuing a Finance degree or a professional qualification at the foundation level.
• Minimum of 1 year accounting experience with a proven track record in
• Accounts payable and accounts receivable teams in a large organisation
• Understanding of accounting concepts and principles and reporting to tight deadlines.
• Knowledge and experience of reconciliation processes and implementation of financial controls in operations
• Excellent knowledge of Microsoft Office Packages. Specially in Excel.
• Excellent communication skills in oral & written English, ability to articulate and develop ideas in order to respond clearly and concisely to various audiences who are internal and external.
• Asserts own ideas credibly and persuades others through gaining support and commitment.
• Shows willingness to learn new methods, procedures or techniques resulting from departmental change.
• Accuracy and impeccable attention to detail.
• Drive SLA performance and productivity.
• Ability to effectively prioritize, plan and execute tasks by making timely decisions.
• Ability to work according to UK work hours.
• Experience in Oracle and/or SAP System ERP would be an advantage. LSEG is a leading global financial markets infrastructure and data provider. Our purpose is driving financial stability, empowering economies and enabling customers to create sustainable growth.

Our purpose is the foundation on which our culture is built. Our values of Integrity, Partnership , Excellence and Change underpin our purpose and set the standard for everything we do, every day. They go to the heart of who we are and guide our decision making and everyday actions.

Working with us means that you will be part of a dynamic organisation of 25,000 people across 65 countries. However, we will value your individuality and enable you to bring your true self to work so you can help enrich our diverse workforce. You will be part of a collaborative and creative culture where we encourage new ideas and are committed to sustainability across our global business. You will experience the critical role we have in helping to re-engineer the financial ecosystem to support and drive sustainable economic growth. Together, we are aiming to achieve this growth by accelerating the just transition to net zero, enabling growth of the green economy and creating inclusive economic opportunity.

LSEG offers a range of tailored benefits and support, including healthcare, retirement planning, paid volunteering days and wellbeing initiatives.

We are proud to be an equal opportunities employer. This means that we do not discriminate on the basis of anyone’s race, religion, colour, national origin, gender, sexual orientation, gender identity, gender expression, age, marital status, veteran status, pregnancy or disability, or any other basis protected under applicable law. Conforming with applicable law, we can reasonably accommodate applicants’ and employees’ religious practices and beliefs, as well as mental health or physical disability needs.

Please take a moment to read this privacy notice carefully, as it describes what personal information London Stock Exchange Group (LSEG) (we) may hold about you, what it’s used for, and how it’s obtained, your rights and how to contact us as a data subject .

If you are submitting as a Recruitment Agency Partner, it is essential and your responsibility to ensure that candidates applying to LSEG are aware of this privacy notice

To apply for this job email your details to cv@ezjobs.online

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