Associate Finance and Administrative Officer

  • Full Time
  • Colombo

Website United Nations Office on Drugs and Crime

Org. Setting and Reporting
The position is located in the Programme Office in the Democratic Socialist Republic of Sri Lanka (POLKA) within the Indian Ocean East team of the Global Maritime Crime Programme (GMCP), based in Colombo, Sri Lanka, UNODC Regional Office for South Asia (ROSA), Division for Operations (DO), United Nations Office on Drugs and Crime (UNODC). The Global Maritime Crime Programme (GMCP) operates under the Border Management Branch (BMB), Division for Operations (DO). The incumbent will work under the direct supervision of the Programme Coordinator, GMCP Indian Ocean East based in Colombo, Sri Lanka, under the overall supervision of the UNODC Representative for South Asia (ROSA) and the Senior Programme Officer heading the UNODC Global Maritime Crime Programme (GMCP). For more information on UNODC, please visit the website: www.unodc.org

Responsibilities
Within assigned authority, the incumbent will be responsible for the following specific duties: • Provide support in ensuring financial monitoring of the programme activities according to approved project document/revisions, and valid Donor Contribution Agreements in line with United Nations policies and financial rules and regulations, and costed work plans. • Monitor expenditures of the IO-E Programme against approved annual workplan and forecast and keep track of project expenditure per activity and donor/pledge ID, status of implementation and ensure compliance with United Nations financial rules and regulations; initiate project and/or budget revisions as required. • Contribute to providing guidance, training and daily supervision of General Service staff in the areas of programme administration including the management of C/IC, procurement and finance procedures and systems. • Identify bottlenecks and take/propose corrective action to strengthen financial monitoring of the programme activities in consultation with Programme Coordinator. • Coordinate with ROSA and the GMCP management support in the Border Management Branch (BMB) in Vienna on issues related to financial control and monitoring. • Assist in the preparation and submission of financial reports for approval, in line with donor requirements and in cooperation with the Financial Resources Management Service (FRMS) in Vienna. • Liaise with IOE’s project implementing partners to ensure regular financial monitoring and to obtain timely progress and financial reports. • Support the Programme Coordinator in preparing, reviewing, and finalising the programme/project budgets, costed workplans, staffing tables, and budget proposals. • Support the Programme Coordinator in preparing, reviewing and finalising the staff contract extensions and new recruitment. • Prepare budget performance submissions and assist finalization of budget performance reports, analysing variances between approved budgets and actual expenditures. • Contribute to the collection and analysis of data and identification of trends or patterns and provide draft insights through graphs, charts, tables and reports using data visualization methods for data-driven planning, decision-making, presentation and reporting. • Document requirements and background information used for data analysis. • Perform other work-related duties as required/assigned by the Programme Coordinator.

Competencies
• Professionalism: Has knowledge of internal policies, processes and procedures generally and in particular those related to programme/project administration, implementation and evaluation, technical cooperation, programming and budgeting. Has ability to identify and resolve budgetary problems and identify sources for data collection. Has understanding of the functions and organization of the work unit and of the organizational structure and respective roles of related units. Is able to work well with figures, undertake basic research and gather information from standard sources. Has demonstrated ability to apply good judgment in the context of assignments given. Has ability to analyze and interpret data in support of decision-making and convey resulting information to management. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work. • Communication: Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed. • Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting or a related area, is required. A first-level university degree in similar fields in combination with additional two years of qualifying experience may be accepted in lieu of the advanced university degree.

Job – Specific Qualification
Not available.

Work Experience
A minimum of two years of progressively responsible professional experience in national and/or international finance, budget and administration or related area, is required Work experience with an Enterprise Resource Planning (ERP) system is required. Work experience with SAP/UMOJA or the UN talent management system Inspira, is desirable Work experience in the grant management of the large volume of programme/project budgets, staffing tables, and financial reporting is desirable. Work experience in liaising with project implementing partners is desirable. Work experience in the management of consultancy/individual contractor (C/IC) process is desirable. Work experience in the management of staff contract extension and recruitment of new personnel is desirable. Work experience in providing guidance and training to General Service staff is desirable. Work experience within the United Nations system or similar international organization is desirable. Experience in data analytics or related area is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the position advertised, fluency in English is required. Knowledge of another United Nations official language is an advantage.

Assessment
Evaluation of qualified candidates may include an assessment exercise and a competency-based interview.

Special Notice
This is a project post. Filling of this position is subject to funding availability and the initial appointment will be for a period of one year. Extension of the appointment is subject to extension of the mandate and/or the availability of the funds. Candidates for the National Professional Officer category shall be of the nationality of the country where this position is located. At the United Nations, the paramount consideration in the recruitment and employment of staff is the necessity of securing the highest standards of efficiency, competence and integrity, with due regard to geographic diversity. All employment decisions are made on the basis of qualifications and organizational needs. The United Nations is committed to creating a diverse and inclusive environment of mutual respect. The United Nations recruits and employs staff regardless of gender identity, sexual orientation, race, religious, cultural and ethnic backgrounds or disabilities. Reasonable accommodation for applicants with disabilities may be provided to support participation in the recruitment process when requested and indicated in the application.

United Nations Considerations
According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. Reasonable accommodation may be provided to applicants with disabilities upon request, to support their participation in the recruitment process. By accepting a letter of appointment, staff members are subject to the authority of the Secretary-General, who may assign them to any of the activities or offices of the United Nations in accordance with staff regulation 1.2 (c). Further, staff members in the Professional and higher category up to and including the D-2 level and the Field Service category are normally required to move periodically to discharge functions in different duty stations under conditions established in ST/AI/2023/3 on Mobility, as may be amended or revised. This condition of service applies to all position specific job openings and does not apply to temporary positions. Applicants are urged to carefully follow all instructions available in the online recruitment platform, inspira, and to refer to the Applicant Guide by clicking on “Manuals” in the “Help” tile of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

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