Senior Administrative Support Specialist 

  • Full Time
  • Colombo

Creative Software

Job description

Senior Administrative Support Specialist

Pagero’s expansion continues at high speed, and we are looking for a Senior Administrative Support Specialist to join our team in Colombo. Do you want to have a flexible role and to be part of various tasks this role is a perfect match.

Job Summary:

The Senior Administrative Support Specialist plays a pivotal role in providing essential support to the administration department, contributing to the overall efficiency and functionality of the organization. This position involves coordinating various administrative tasks, managing office resources, and facilitating effective communication within the workplace. The Senior Administrative Support Specialist is responsible for ensuring a well-organized, collaborative, and productive work environment.

Key Responsibilities:

Office Coordination:
• Oversee day-to-day administrative operations, ensuring smooth workflow and addressing any issues that may arise.
• Serve as a central point of contact for administrative inquiries and support needs.

Manage office facilities, including maintenance, cleanliness, and organization.
• Collaborate with vendors and service providers to ensure a conducive and safe work environment.

Meeting and Event Coordination:
• Schedule and coordinate meetings, conferences, and events, including room setup, equipment arrangements, and catering.
• Assist in preparing meeting materials and documentation.

Communication and Correspondence:
• Handle internal and external correspondence, including emails, phone calls, and mail.
• Facilitate effective communication channels within the organization.

Document Management:
• Organize and maintain physical and digital filing systems for important documents and records.
• Assist in the creation and distribution of internal documentation.

Supply and Inventory Management:
• Monitor office supplies and ensure timely replenishment.
• Maintain inventory records and assist in procurement processes.

Administrative Support:
• Provide administrative support to various departments as needed.
• Assist in the preparation of reports, presentations, and documentation.

Travel Coordination:
• Coordinate travel arrangements for staff, including booking flights, hotels, and transportation.
• Ensure compliance with travel policies and guidelines in collaboration with the HR department.

Reception Duties:
• Serve as the first point of contact for visitors, manage interactions, and handle corporate phone calls professionally.

Recreational Activities
• Planning, organizing and coordinating company events and recreational activities
• Creating engaging, well-organized, and cost-effective events that align with company goals while fostering a positive and inclusive company culture.

Employee Support services
• Insurance:
• Maintaining and updating of insurance sheet (new joiners, resignations & new additions to family)
• Assist employees with their insurance claim process and Coordinating with insurance broker
• OPD: Oversee and manage OPD requirements.
• Staff transport – Monitoring and coordinating all work related to staff transport arrangements / Arranging transport for staff & Preparing of Transport reimbursement sheets.

Candidate Profile:
• Experience: Ideal candidates should have 3+ years of experience in a similar role
• Interpersonal Skills: Pleasant personality with excellent interpersonal and communication skills
• Telephone Etiquette: Strong knowledge of telephone etiquette
• Office Management: Effective office management and organizational skills
• Language Skills: Proficiency in spoken and written English
• Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Teamwork: A proactive team player capable of working with minimal supervision
• Education: Educational qualifications in Business Administration or a related field are an added advantage

What we offer:
• We believe that the power of Pagero is the synergy between our people and our capabilities. We offer you the opportunity to grow your career in an inspiring and international environment.
• A competitive monthly salary
• Dynamic global working environment
• A position where you can make a difference

To apply for this job email your details to cv@ezjobs.online

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