Project Coordinator/Executive Assistant

Job description
Analogy Partners is providing executives, and product and portfolio managers a proven means of accelerating growth and profit margin for their product or service. Developed within a Fortune 100 company, and now available to all, the process has been proven in many industries and varied circumstances to produce innovative and strongly differentiated business models. We’re looking for dynamic self learners with the ability to take on challenges as the role will continue to evolve with the business.

Responsibilities
• Coordinate and manage calendars, meetings, and travel arrangements for multiple projects or businesses, ensuring efficient scheduling and resolving any conflicts.
• Organize internal and external meetings for the project team or executives, including arranging venues, equipment, presentations, and agendas.
• Provide administrative support for meetings, including drafting agendas, preparing minutes, and communicating reminders to attendees.
• Gain a foundational understanding of various technical skills and business operations relevant to the project, supporting ad-hoc requirements as needed.
• Communicate effectively with stakeholders across multiple projects or businesses to facilitate collaboration and information sharing.
• Prepare for meetings and projects by conducting research, collecting and analyzing information, and ensuring necessary resources are available in advance.

Requirements
• Minimum of one year of experience in a project coordinator or executive assistant role, or similar capacity.
• Strong verbal and written communication skills, with the ability to convey information clearly and concisely.
• Exceptional attention to detail, ensuring accuracy and completeness in all tasks.
• Ability to work independently and make informed decisions when necessary.
• Strong critical thinking and problem-solving skills, enabling effective decision-making and timely resolution of issues.
• Proficiency in Google Docs, Sheets, and Slides, or similar office productivity tools.
• Excellent organizational and time management abilities, with the capacity to handle multiple tasks and prioritize effectively.
• Demonstrated ability to maintain confidentiality and handle sensitive information discreetly.
• Adaptability and resilience to thrive in a fast-paced environment, with a willingness to take on additional responsibilities as needed.
• Capacity to prioritize tasks and exercise sound judgment in challenging situations