Personal Assistant/ Executive Assistant – Virtual

Job description
This a Full Remote job, the offer is available from: Sri Lanka

This is a remote position.

Summary of the role

The Personal Assistant/ Executive Assistant – Virtual, will be responsible for providing comprehensive support to the [CEO, Director, etc.], managing office systems and supervising staff. This role requires exceptional organizational skills, the ability to handle confidential information, and the capacity to manage multiple tasks simultaneously.

Responsibilities
• Providing ‘day to day’ assistance and support to the CEO; coordinating correspondence, proactive/accurate management of diaries, Video Conferencing and other calls, emails, arranging, tracking, and monitoring meeting actions
• Managing tasks assigned by the CEO to his team members and ensuring completion by following up with team members
• Create posts using Canva or similar platform and share on social media management for CEO when required (usually we preprogram using Hootsuite)
• Organizing and attending Directors Meetings, to include preparation of agendas and other documentation to support these meetings
• Provide administrative support across various Strategic Projects to the Directors monitoring workstreams deliverables
• Playing a key role in providing input to business decisions offering an impartial sounding board with a great understanding of all the departments and how they interact with one another
• Travel research, trouble arrangements, itinerary preparation, air tickets and train tickets reservation.
• Ability to translate business requirements and prioritize activities to support the Directors in meeting their business objectives
• Collating monthly reports and other strategic information required by the Directors
• Own all travel management; coordinating and booking international travel requirements to include trains, flights, cars, and accommodation for the CEO
• Preparing reports, presentations and data analysis
• Ad-hoc administrative support to the company secretarial team as required

Requirements

Essential Skills, Knowledge & Experience
• Degree in Business Management, Human Resources or relevant field
• Minimum 3 – 5 years of experience
• Training as a secretary
• Previous work experience in the UAE is an added advantage
• Experience with using Asana, Canva, Accounting systems such as Xero, Excel, Gmail, Google, Google Suite, Drive
• Experience on these specifically google travels, air BNB, Booking.com and all the other platforms.​​
• Basic knowledge of Hootsuite and Canva and Instagram.
• Proven admin experience
• Excellent communication skills, fluency in English, professional and friendly phone etiquette
• Exemplary planning and time management skills
• Exceptional organizational and multitasking skills
• Ability to work well under pressure and meet deadlines

Personal Attributes
• Must be accountable with a strong work ethic, a sense of urgency and ownership, and be able to work effectively both independently and as part of a team
• Data driven, highly organized, and detailed oriented
• Able to deliver as efficiently as possible without compromising quality or the customer experience
• First class communicator with an ability to engage sales teams, operational teams and customer stakeholders up to a senior level with confidence.
• Efficient in approach, developing optimized and simple working methods and processes with a keen eye for detail
• Continually improving, caring about quality, and delivering customer value

Benefits

Work Environment
• General Work Hours: 45 hours a week with mandatory weekend availability if needed.
• Remuneration: Gross Salary Up to LKR 200,000/-
• Location: Remote WFH + Occasional Meets at our Colombo 05 office
• Benefits: Paid leave, career upskilling opportunities, eLearning courses

Salary:

Remuneration: Gross Up to LKR 200,000/-

This offer from “Levein Group” has been enriched by Jobgether.com and got a 75% flex score.