Front Office Coordinator – Receptionist

Job description
🌐 About Us:

At Oivity, we are a revolutionary force shaping influential brands across a multitude of sectors. A beacon of creativity and innovation, we offer unparalleled opportunities for international exposure and professional growth within an environment of inclusivity and collaboration. We are pioneering a new paradigm, and we invite you to explore more at www.oivity.com.

🌟 Role Overview:

The Front Office Coordinator – Receptionist at Oivity is the face of our company, the first point of contact for our clients, visitors, and employees. This role demands a dynamic individual who can efficiently manage front office tasks, including guest reception, phone handling, and administrative support, all while maintaining a welcoming and professional environment.

🔑 Responsibilities:
• Welcoming Guests: Professionally greet, assist, and direct visitors, vendors, and clients.
• Managing Communications: Efficiently handle incoming calls, messages, and mails and redirect them to the concerned departments.
• Providing Administrative Support: Aid in various administrative tasks such as scheduling meetings, managing mail and deliveries, and keeping track of office supplies.
• Maintaining Office Environment: Keep a clean, organized, and inviting reception area to enhance the overall office ambiance.
• Handling Information: Offer information and support to both the internal team and external visitors, solving their queries effectively.
• Ensuring Security: Oversee access and maintain security by following procedures and controlling access via the reception desk.

🎯 Qualifications:
• Proven experience as a Front Office Coordinator, Receptionist, or in a similar role. School leavers are also encouraged to apply for a trainee position.
• Excellent verbal communication and interpersonal skills.
• Professional appearance and demeanor.
• Ability to multitask, prioritize, and manage time effectively.
• Proficiency in MS Office suite and familiarity with office management procedures.

💼 Why Oivity?

Global Insight: Gain exposure to international markets.

Advancement Avenues: Explore opportunities for skill and career development.

Community and Inclusivity: Be part of a harmonious and inclusive culture.

🚀 Join Us:

Embark on a journey with Oivity and be the cordial face that represents our innovative and visionary ethos. Your role as a Front Office Coordinator – Receptionist will play a pivotal role in fostering a harmonious and efficient office environment.