Administration and Logistics Assistant

Job description
Management Systems International (MSI), a Tetra Tech Company, is a Washington, D.C. metro area management consultancy with a 40-year history of delivering results for our clients. Our expertise is in the fields of monitoring and evaluation; democracy and governance; peace and stability; rule of law and accountability; education; gender and inclusion; strategic communications; and leadership and organizational development. MSI has implemented projects in 90 countries around the world such as Colombia, Indonesia, Jordan, Kenya, Mexico, Nigeria, Pakistan, Syria and Ukraine, and works domestically. We support clients ranging from the U.S. Government (e.g., the U.S. Agency for International Development, U.S. Department of Defense, U.S. Departments of State and Labor, and the Millennium Challenge Corporation) to large bilateral and multilateral donors (e.g., the World Bank and the United Nations Development Program). We also work with national and local governments, nongovernmental organizations (NGOs), think tanks, foundations and universities. For more information, please visit our website at www.msiworldwide.com.

Project Summary

MSI is awarded the USAID/Sri Lanka Transparent and Accountable Governance (TAG) activity. Working in close coordination with USAID/Sri Lanka, the activity is designed to strengthen Sri Lanka’s democratic and economic governance reform efforts by bolstering good governance, transparency, accountability, and anti-corruption.
• Please note: Only Sri Lankan citizens are eligible for this position**

Position Summary

The Administration and Logistics Assistant will be responsible for logistics and event coordination. This position will coordinate arrangements for events and meetings, handle transportation and logistics in Colombo and surrounding areas, and procure project-related equipment and supplies in line with local laws and USAID and Tetra Tech procedures. The position will report directly to the Procurement and Operations Specialist and support in sourcing vendors, monitoring their contractual compliance, and assisting with all logistics needs for the project.

Responsibilities
• Assist with overseeing the procurement process for goods and services, ensuring compliance with donor regulations and local laws.
• Identify and source vendors for procurement needs, evaluating their capabilities and compliance with required standards.
• Monitor vendor performance and ensure that all contracts are executed in compliance with USAID and Tetra Tech policies and procedures.
• Assist with coordinating arrangements for events, meetings, and other logistical requirements.
• Maintain accurate and up-to-date records of all procurement and contract activities, highlighting any issues or areas for improvement.
• Contribute to the development and updating of procurement and contracts policies and procedures.
• Engage with internal and external stakeholders to ensure smooth procurement processes and effective contract management.

Qualifications
• Bachelor’s degree in business administration, public administration, supply chain management, or a related field required.
• Minimum three years of experience in procurement, contracts management, or a related field required, preferably in donor-funded projects.
• Experience working with USAID or other international development organizations preferred.
• Experience providing expertise in overseeing procurements and service contracts in compliance with donor regulations.
• Knowledge of USAID regulations.
• Strong written and verbal communication skills, with the ability to engage effectively with vendors, stakeholders, and team members.
• Ability to analyze procurement needs, evaluate vendor proposals, to inform decision-making and ensure compliance with regulations.
• Fluency in English and one national language, such as Sinhala or Tamil, required. Proficiency in a second national language, such as Sinhala or Tamil, desired.
• Deadline for applying for this position – November 10, 2024**

MSI is an equal opportunity employer that values diversity and inclusion. We strive to develop and maintain a culture that honors the perspectives and identities of our employees, our communities and those impacted by our work.

We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants’ and employees’ religious practices and beliefs, as well as any mental health or physical disability needs.

MSI is an Equal Opportunity Employer/Affirmative Action/Americans with Disabilities/Veterans Employer.

Reasonable Accommodations

MSI is dedicated to hiring an inclusive workforce. If you would like to request reasonable accommodations during the application process, please visit Tetra Tech’s Disability Assistance Page. Our recruitment team looks forward to engaging in an interactive process to provide reasonable accommodations for candidates.

Only candidates who have been selected for an interview will be contacted. No phone calls, please.

Additional Information
• Organization: 216 MSI